Terms & Conditions
“Duathlon Challenges” refers to the Ultra, Duathlon, Half Duathlon and Team Relay distances within the Event
“Event” means the Descente London Duathlon.
“Event Organisers” means Limelight Sports.
“Fee” means the price of entry payable prior to participation.
“Online Registration Form” means the pages within the Website which must be completed prior to participation.
“Online Confirmation” means confirmation of acceptance (via email) to participate in the Event.
“Participant” means the named person on the official entry form.
“Limelight Sports” means Limelight Sports Limited, a sports event agency (company no. 3700632) whose registered office is situated at Cox Costello & Horne, Fourth & Fifth Floor, 14-15 Lower Grosvenor Place, London SW1W 0EX
“Terms and Conditions” means the terms and conditions set out below.
“Website” means www.londonduathlon.com
1 RACE REGISTRATION
1.1 These terms and conditions refer to “the Event” which comprises Descente London Duathlon (a “multi-sport” event that begins with running before progressing to cycling and then returning to running). The Event is to be held in Richmond Park, London on Sunday 8 September 2019 and is owned and operated by Limelight Sports.
1.2 Only persons aged 18 years or above on the day of the Event (08/09/19) may register for the Event.
1.3 The relevant date for registrations shall be the date the Participant receives the Online Confirmation. Participants can only register online. The Event Organisers are not responsible for technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may prevent receipt by the Event Organisers of a registration.
1.4 After clearance of the appropriate payment, the Participant shall receive the Online Confirmation. No refunds or deferrals shall be provided for any reason should a Participant fail to take part in the Event. If the Participant chooses to transfer to a shorter distance, there will be no part-refund. If the Participant chooses to transfer to a longer distance, the Participant will pay the difference in registration fee.
1.5 The personal information provided by the Participant when signing up to the Event will be stored on a secure web database, will not be shared with third parties and only used for the purpose of the Event by the Event Organiser or, to the extent that the Participant has agreed to participate for a charity partner. Participants may be contacted regarding the Event by post, email, telephone call or text messages. Participants may opt to hear from named third party partners.
1.6 Duathlon participants shall receive an official race number, an electronic timing chip attached to a race bib, bike number, bike and helmet stickers and a security wristband (where applicable) in their race pack which will be sent out by post with the expected delivery between the final week of August and Friday 6 September 2019.
1.7 The numbered race bib is personal to the Participant accepting the Terms and Conditions, and the Participant undertakes and agrees (i) to wearing the official numbered race bib assigned to his/her registration, and (ii) not to authorise or permit any third party to use their official numbered race bib for the Event.
1.8 Participants will be provided with a race number to wear which must be displayed at all times. The race number should be displayed on their front when running and on the back when cycling.
1.9 The Event Organisers will not be liable in any way to the Participant as a result of damage to or loss of the official numbered race bib or the electronic timing chip and shall not be responsible in any way for any failure of the technology of the numbered race bib or the electronic timing chip on the day of the Event.
1.10 If at any time it is discovered that any Participant should have been ineligible to participate in the Event (or if participation in the Event should have been refused for any reason whatsoever), the Event Organisers reserve the right to disqualify from/refuse entry to such Participant to the Event. Further, the Event Organisers reserve the right to reject at any time any Online Registration Form which is believed to be fraudulent, or to disqualify any Participant believed to have not complied with the Terms and Conditions from attending, or participating in any future London Duathlon or other events operated by Limelight Sports. The Event Organisers shall not be liable in any way to the Participant as a result of any such disqualification or refusal.
1.11 If any provision in the Terms and Conditions, whether in full or in part, is held to be invalid or unenforceable, all other remaining provisions (in full or in part) shall continue to be valid and enforceable. The Terms and Conditions shall be subject to English law and the non-exclusive jurisdiction of the English Courts.
1.12 The Duathlon Relay event is a team event designed for two or three participants. All participants in the team must be registered by 23 August 2019.
1.13 Registration for all Duathlon distances closes on Friday 23 August 2019.
2 THE EVENT
2.1 The Event will be held on Sunday 8 September 2019, in Richmond Park, London.
2.2 The Event Organisers reserve the right to change the time, date and/or venue and format of the Event and to cancel the Event, in whole or in part, without notice or liability to the Participant.
2.3 The Event Organisers reserve the right to refuse entry to the Event (or to disqualify from the Event) of any registered Participant not wearing their assigned official numbered race bib.
2.4 The race route will be officially measured and certified by an accredited course measurer ahead of the Event day.
2.5 The Participant agrees to abide by the rules, instructions and regulations published and displayed from time to time by the Event Organisers or given on the day of the Event by race marshals, officials and police.
2.5.1 The BTF rule of non-drafting applies to all Duathlon Challenges.
2.6 The Participant has the responsibility to hydrate before, during and after the Event. The Event Organiser recommends that the Participant has their own non-alcoholic drinks available on the cycle part of the Event. There will be at least one water station on the run course.
2.7 Running and cycling times at the Event can only be recorded by an electronic timing chip which is to be worn on a racing bib, attached to the Participant.
2.8 The Participant must register and rack their bicycle at the time provided in the Event Information, which the Event Organisers will issue no later than 5 days before the Event.
2.9 The Participant is responsible for providing a roadworthy bicycle and helmet which complies with the BTF Rules and Regulations. Single speed bikes are permitted for the Duathlon, all bikes must have brakes and no fixed wheeled bikes.
2.10 Spares for bicycles may not be available on site and it is the responsibility of the Participant to check that their bicycle is in appropriate condition (or to bring sufficient spare supplies) for riding on the Event day and complies with the BTF rules and regulations. Bicycles will also be checked on arrival at the transition zone. Any bicycles that are deemed non-compliant with the BTF Rules and Regulations will be refused entry. If the Participant’s bicycle is not re-presented in a satisfactory standard before the Participant’s start time, the Participant will not be allowed to participate and their entry is void.
2.11 No drugs, illegal substances, performance enhancing substances or intoxicants of any kind are permitted to be brought to the venue or used by any Participant either before or during participation in the Event. The Participant must abide by all BTF Competition and Doping rules, including rules and regulations of the International Triathlon Union (“ITU”). The Event Organisers reserve the right to refuse attendance at, or participation in, the Event by any persons found to have consumed or to have in their possession any drugs, illegal substances, performance enhancing substances or intoxicants of any kind.
2.12 Participants may be disqualified for (i) any nudity in the transition area, (ii) cycling in the transition area at any time, (iii) use of mobile phones in the transition area or during the race or (iv) littering. Penalties will be given for (i) removal of bikes from the rack before securing helmet straps, (ii) undoing helmet straps before placing bikes back in the rack after the cycle section, and (iii) mounting (or dismounting) bikes before the mount line. Referees in transition have the ability to issue a 2 minute time penalty if Participants do not comply with any of the rules set out in this clause 2.12. Participants will either receive a penalty or be disqualified if they wear headphones during any phase of the race.
2.13 Richmond Park is home to wild deer. At times deer may cross (or be on) the route. Should this occur during the race, all participants must give way to the deer and only continue when the road/route ahead is clear. Failure to give way to deer will result in disqualification from the race.
2.14 Gel sachets are permitted in the Event but must be a variety that has a non-detachable top. Gel sachet tops (and gel sachets) are potentially hazardous to deer/wildlife in the park. Gel sachets will be inspected on entry into Transition (when racking your bike pre-event) and non-conforming gels will not be permitted to be used in the race. Please comply at all times to the non-littering policy of the Event.
2.15 No adjustments to race time will be applied for any race interruption.
2.16 The referee's decision is final in all respects.
2.17 The Event Organisers reserve the exclusive right and licence throughout the world (and, the Participant hereby grants the Event Organisers such exclusive right and licence, on a royalty free worldwide sub-licenceable basis) to interview and/or photograph and/or film Participants at the Event (or prior to and/or subsequent to the Event as the Event Organisers may reasonably require) and to the unlimited use by the Event Organisers or any sponsors, partners or suppliers of the Event in all current and future media (including without limitation, print, audio, audio visual, virtual media, the Internet, mobile telephony and so-called “3-G” technologies, CD-ROM or DVDs) of the Participant’s name, likeness and image or facsimile image, signature, voice, video and film portrayals and other means of identification of the Participant, and any biographical or other information or data related to the Participant (including race times and results), in connection with the production, advertisement, marketing or promotion of Limelight Sports, of any sponsors, partners or suppliers of the Event or the Event itself.
3 EVENT PARTICIPATION – PARTICIPANT’S DECLARATION
3.1 The Participant agrees to be bound by the Terms and Conditions.
3.2 The Participant acknowledges that participation in and training for the Event involves potentially dangerous physical activity and inherent risks and dangers of accidents, personal injury (including death) and loss or damage to property. By completing and submitting the Online Registration Form and the Online Confirmation, the Participant confirms that, to the best of their knowledge, they are healthy and fit to participate, they understand and have considered and evaluated the nature, scope and extent of the risks involved, and voluntarily and freely choose to assume these risks (except where any such personal and bodily injury, including death, is caused by the negligence of the Event Organisers or any of their employees). The Participant further understands that the Event Organisers reserve the right to refuse the Participant’s attendance at, and/or participation in, the Event.
3.3 The Participant acknowledges that any medical information provided during registration and may, where deemed necessary, be used for assisting medical staff to treat or otherwise assist the Participant as a result of illness or injury at the Event. The Event Organisers shall not be under any obligation whatsoever to process, analyse, or otherwise take action on such information, either during or after the registration process. The Participant undertakes and agrees to inform the Event Organisers of any change in their medical condition from the date of registration up to and until the start of the Event. Should the Participant have any concerns, they should be checked by a doctor.
3.4 The Participants’ data will be used solely in accordance with current data protection legislation. The Participant acknowledges that personal information (including medical information entered on their race number OR collected by event medical staff during or after the Event) can be stored, used and disclosed by the Event Organisers in connection with the organisation and administration of the Event and for the compilation of anonymised statistical information. The Participant acknowledges that if they become ill during or after the Event and/or received medical attention or treatment from an Event medical provider, or any doctor or hospital, they authorise such persons to provide their details (including details of medical treatment) to the Event Organisers or others authorised by the Event Organiser, subject to maintaining appropriate levels of confidentiality.
3.4.1 The Event Organisers do not provide any insurance, whether life or medical or liability, for any illness, accident, injury, death, loss or damage that may arise in connection with the attendance at, and/or participation in the Event by each Participant. The Participant is advised to obtain such insurance themselves if required.
3.5 Subject to clause 3.4, the Event Organisers shall take all reasonable steps to assess the safety and suitability of the Event location prior to the Event. The Event Organisers shall also arrange for the availability of an appropriate number of first aid and medical personnel according to the nature of the Event. The Participant hereby authorises such medical personnel (both on-site or on-call) to administer first aid treatment or any medical treatment to the Participant or to transport the Participant in the event of any illness, accident or injury suffered by the Participant in connection with his/her participation in the Event, but the Event Organisers shall not be liable for such treatment or transportation by such third party. The Participant shall be responsible for any medical or transport expenses specifically incurred in connection with any illness, accident or injury sustained or occurring in connection with participation in and/or attendance at the Event.
3.6 The Participant acknowledges and agrees that:
3.6.1 Subject to clause 3.6.4, the Participant shall:
22.214.171.124 fully indemnify and keep the Event Organisers fully indemnified from and against all liabilities, claims, actions, proceedings, loss, damage, costs or expenses suffered or incurred by the Participant; and
126.96.36.199 irrevocably indemnify and hold harmless, and reimburse the Event Organisers from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Event Organisers to any person (including the Participant’s insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant’s attendance at, participation in, or training for the Event.
3.6.2 Subject to clause 3.6.4, the Event Organisers shall not be responsible for any losses the Participant suffers as a result of the Event Organisers’ breach unless such losses were reasonably foreseeable to both the Participant and the Event Organisers as at the date of the Participant’s registration for the Event. For the avoidance of doubt, the Event Organiser will not be liable to the Participant in contract, tort (including, without limitation, negligence) or otherwise in connection with the Event for loss of revenues, profits, contracts, business or anticipated savings or loss of data); or goodwill or reputation; or any special or indirect or consequential losses; for any personal injury to or death of the Participant;
3.6.3 Subject to clause 3.5.4, the Event Organiser’s liability to the Participant shall in any event be limited to the refund of the Fee.
3.6.4 Nothing in the Terms and Conditions shall affect the Event Organiser’s liability:
188.8.131.52 for death or personal injury resulting from the negligence of the Event Organisers or a deliberate act or omission of the Event Organisers, its employees or agents;
184.108.40.206 for breach of statutory duty;
220.127.116.11 for fraudulent misrepresentation; or
18.104.22.168 to the extent that liability cannot be excluded or limited by law.
3.7 Nothing in the Terms and Conditions shall affect any statutory rights to which the Participant may be entitled to as a consumer.
3.8 The Event Organiser reserves the right to amend, remove or add any terms and conditions at any time.